Refined stores a limited amount of data in its own database outside of Atlassian Cloud.
On this page:
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Data we store
Layouts of landing pages created in Refined Sites (Page Builder)
Themes
Navigation structure
Promoted search results
Announcements
User ids IDs of logged-in users
Page metadata (description that is added in Refinedfeatured image and text (metadata)
Feedback content (of feedback submitted via Refinedwith the feedback feature)
Media files
Images uploaded into the layouts and themes.
Images uploaded as site logos, favicons, and app icons.
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Data we don’t store
Personally identifiable information (except for IP addresses that we store in our logs for two weeks).
Login credentials. We never store login credentials of users, and authentication . Authentication happens through Atlassian.
Atlassian Contentcontent. Atlassian content is never cached and it is fetched on demand for the user requesting the data.
Information about the user who writes in the chat with Robyn, the AI chatbot. We don’t add cookies.
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Data residency
The data we store is hosted stored in the US by default. From September 12 on, we’ll We offer the option to migrate your Refined data to the EU.
Data residency in the EU can offer these benefits:
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We advise storing your Refined data and your Atlassian data in the same region (EU or US). For example, companies who have their Atlassian instance and user base in the EU may experience faster loading of Refined sites if the Refined instance is also located in the EU.
Additionally, companies who work in regulated industries like finance, government, or healthcare may need data residency in the
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EU to meet GDPR and/or other data security/privacy requirements.
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Architecture diagram
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Change data residency to the EU
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We will release choice of Data Residency on September 12, 2023. We offer early access for a limited number of customers: request early access.
Migration to the EU takes up to one hour. Your Refined sites and Refined Administration are inaccessible during this time, so we advise you to migrate during a time when your sites have low activity levels – for example during evenings or weekends. We also suggest you notify your users beforehand by adding an announcement banner banners to your sites.
To migrate your data:
Go to the Refined Administration.
In the left-hand menu, click Account & Billing.
Click the Start migration button located next to Data Migration.
Data residency FAQ
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NoYes, migration is included in your Refined Sites subscription. |
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If you experience any issues, you can roll back your migration within 7 days. Your data will be stored in the US again, and you’ll lose the updates you’ve made while your data was stored in the EU.
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No, beside the brief downtime during migration. |
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Access to customer data
Access to the Refined cloud infrastructure is restricted to Refined employees who require access to develop, maintain and troubleshoot issues within the product.
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Data collection about product usage
Refined collects a limited amount of product-usage data for the purposes of understanding customer needs and improving Refined Sites accordingly. Data is collected at the customer level; Refined does not collect user data.
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number of sites
number of themes
number of custom domains
number of Confluence spaces added to Refined
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How to exit the service agreement
In Confluence or Jira, go to Settings > Apps > Manage apps.
Select Refined, then select Unsubscribe and Uninstall.
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Data retention
Refined
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deletes the customer's data after 30 days from the uninstallation (see instructions above).
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Got questions?
Please get in touch with us - we'll be happy to hear from you.