Limitations with sharing requests (Refined Sites for Jira Service Management)

Owned by Madzy Soetman
Last updated: Nov 14, 2024
2 min read

When sharing requests with customers

For JSM customers to be able to share a request with other customers, go to Project settings > Customer Permissions > Customer sharing.

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Option

Limitation

Option

Limitation

Customer can search for other customers within their organizations

JSM customer roles cannot share their request if this setting is used. Fixing this limitation is only possible if this Atlasssian issue is fixed. Please vote and/or comment on the issue if it impacts you.

Customers can search for other customers within their organizations, or manually enter the email address of other customers within their project

The request can’t be shared when searching for other customers within the same project by entering an email address or name. However, the request can be shared when searching for a name within the same organization. Fixing this limitation is only possible if this Atlassian issue is fixed. Please vote and/or comment on the issue if it impacts you.

Customers can search for other customers within their project or organizations.

No limitation.

When sharing requests with organizations

  1. When a JSM customer creates a request, they cannot add organizations to it.

  2. The request view doesn't show which organization(s) the request is shared with. 

Workaround

JSM customers can view all the organizations they are a part of as well as the requests shared with them via those organizations.

  1. Click the Avatar menu in the top-right corner > My Requests.

  2. Change the filter Created by me to Shared with my organizations.

Note that this only works if all the service desks linked to those organizations have been added as projects into your Refined site.

What we're doing to solve these limitations

We are in continual contact with Atlassian to improve the APIs. To track the status, see the Atlassian tickets. Please vote or comment on the tickets that are related to these limitations, so that Atlassian can also hear your feedback.